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Financial Aid Processing Deadlines for Summer 2017

Modified: May 16, 2017

Academic programs that want their students to register by the first billing in June, and be paid on the first pay date at the end of June, must meet the deadlines below.
 
We strongly encourage programs to contact their students and ensure summer quarter registration is complete by 5 PM on Friday June 9.  Summer quarter registration is now open.
 

May 15, 2017 Fall quarter 2017 registration opens
May 15-17, 2017 SPEAK test administered
May 21, 2017 SES is unavailable. 
The system is unavailable due to Regulatory Updates being implemented.
May 22, 2017 Dual career and non-degree spreadsheet due for summer quarter
With the implementation of the Smart Pages, you are unable to complete data entry for students who are in dual careers or a non-degree program.  Please submit the dual career/non-degree spreadsheet with the required information, so that
TGS financial aid staff can complete this data entry. 
   
Funding entry for stipend awards from TGS managed funds due for summer quarter. (These are item types that begin with 61 and include only words in the description.)
When entering stipend awards with item types in which the description is words, TGS processes the changes in FASIS. Therefore, if you make any additions, reductions and/or cancellations to such awards, notify
TGS Financial Aid, indicating the student’s name and ID in the subject line.
 
  Funding requests in Specials Tool due for summer quarter
June 9, 2017
 
Entry of summer quarter tuition funding due
If funding is not entered by this date, students who preregistered will be charged tuition, but their invoices will not reflect their scholarship funding and will show a balance due for tuition.
 
Students registered for summer quarter by 5 PM will be billed for summer quarter on June 10.
June 10, 2017 Students’ invoices generated
Please remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for summer.
June 15, 2017  
Paper position/appointment forms for June pay due to Payroll Office
Please complete paper position/appointment forms for any additions, reductions and/or cancellations of stipend awards with item types in which the description includes the chart string.  Paper forms must be submitted by Payroll’s stated deadline of June 15 in order for the student to be paid on June 30. The interface on September 16, 2015 only transmitted stipend awards that began on September 1st and were continuous on the same chart string at the same pay rate.  
 
Funding entry for stipend awards from non-TGS managed funds due for summer quarter. (These are item types that begin with 62 and include the chart string in the description.)
June 15, 2017 – June 19, 2017 Due to the NUFinancials upgrade and implementation process, funding entry in SES will be unavailable from 5pm on Thursday, June 15 through 8am on Monday, June 19.
June 23, 2017 Registration Deadline to Prevent FICA Withholding
Remind your TGS students who are scheduled to receive pay on June 30 that they must register for summer quarter by June 23 by 5 PM to avoid having Social Security/Medicare tax (FICA) deducted. Only students who are being funded entirely or partially as graduate, teaching and research assistants are subject to FICA.
July 10, 2017 Students’ invoices generated
Remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for summer.
August 10, 2017 Students’ invoices generated
Remind students to review and pay any outstanding balance for which they are responsible; funded students should notify you if their tuition has not been paid for summer.
August 18, 2017 Deadline to enter any funding in SES for 2016-17
Faculty and Staff